Solutions At Hand

Handhelds, smartphones, mobile technology and the digital lifestyle.

Get some colour happening in your calendar

Posted by Michael Brown on April 24, 2008

Colour is an effective means for getting a grasp on a lot of information in one place. When it comes to your calendar, it can really help you get a handle on your schedule and commitments. For those people who synchronize with Microsoft Outlook, there is an easy way to add some colour to your life. This works with Outlook 2003 and 2007, and the built-in Palm Calendar on modern handhelds. It could also be implemented on other Palm calendars like DateBk6.

Calendar Labels

First of all, get your Palm and open the calendar application. In the category picker, choose Edit Categories. At the same time, open Outlook, select the Calendar, and choose the menus Edit => Label => Edit Labels. Choose Colours that match on both Outlook and the Handheld, and edit the Labels text to match the category you’re using on the handheld. In this example below, I’d edit the “Phone Call” label to match up with the colour I’ve chosen on the handheld. Finish choosing colours for all the Palm categories, and edit the corresponding Outlook labels.

Edit Categories

Automatic Formatting

Now, here’s where the magic really happens. In Outlook, choose the menus Edit => Automatic Formatting. Add a new rule, and call it one of your categories. Choose the same-named label in the picker below, and then click the condition button. Click on the More Choices tab, then type in the name of your category in the Categories field. Click OK when you’re done entering your rule. Add rules for each of the categories you wish to colour code. You can also add rules to look for specific text if you tend to use keywords in your appointments.

Now, your desktop and handheld calendars are just as colourful and co-ordinated!

Outlook Coloured CalendarPalm Colour week view

Originally posted to PalmAddicts here.

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2 Responses to “Get some colour happening in your calendar”

  1. Jasper said

    Thanks for this ‘tutorial’, it’s a life (ok, my calendar) saver!
    😀
    I was looking for a home-sync/backup with combined mail/PIM (instead of a mailclient and the separate Palm Desktop-calendar).
    Whilst at the sime time looking for better sync options; juggling with calendars on my work pc (Lotus Notes) and my own pc (no Notes, mail-wise not wanted, license-wise not possible).

    So, I came to Outlook (business license permits home use) but lost my calendar colors!
    Your posting helped me out, thanks again.
    Jasper

  2. Dick Terleth said

    Thanks,

    This was what I was looking for a long time. Now my Palm coloring works also for Outlook…

    Great

    Dick

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